Manager, Planning & Projects

City Surrey
Job ID 2022-20193
Corporate Professionals - Non-Clinical - Lower Mainland Facilities Management
Posting Date
2 months ago(6/22/2022 3:45 PM)
Employment Type
Full Time
FTE
1.00
Scheduled Start & Stop Times
08:00 -16:00
Program/Service
Facilities Management
Salary at Time of Posting
$52.09-$74.87 per hour

Why Fraser Health?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

 

Join us on these exciting projects and make history! The Fraser Health Long-Term Care Program are multi-year projects with an initial focus on three new long-term care facilities in Delta, Chilliwack and Abbotsford. Each of these projects will include a new 200 bed facility, 39 space day program for older adults and a new 42 space child daycare. These projects are innovative and will comprise of new construction, demolition, on & off site works, mass timber design, rezoning and other components of a major healthcare project.

 

Bring your project management, creative problem-solving and team leadership expertise to this exciting role with our Projects & Planning team where you will strive to make a difference to the residents, families and care givers who depend on dynamic facility environments to support specialized care.

 

If you are passionate about healthcare, innovation and construction, we want you to bring your skills and experience to our team!

 

Position Highlights

 

As a Manager of Planning & Projects, you will lead the facility project teams through project planning and solution development, project delivery, budget control, contract negotiation, dispute resolution and oversight of project implementation from initial design through to construction and commissioning. In addition, you will liaise with consultants, vendors, other health agencies and community groups to represent Fraser Health interests, as appropriate; supervise assigned members of the department to ensure accountability and performance of various planning and project initiatives. The delivery models being considered are design-build, design-bid-build and construction management.

 

Build on your experience and knowledge as you:

  • Manage an assigned portfolio of facilities planning and project initiatives to coordinate and resolve conflicts and overlaps between projects and other initiatives.
  • Oversee staff working on projects within the portfolio and serve as the primary senior-level client contact for all planning and project activities within the portfolio to ensure consistency with strategic and capital plans.
  • Serve as a member of the Planning & Projects leadership team and participate in the development and approval of annual goals, objectives, processes, best practices, standards and tools to be used in the delivery of projects.

Are you motivated to join our team? We will be looking for you to have the following:

  • Bachelor's degree in Business Administration, Architecture, Engineering, Construction Management or a related discipline
  • Professional designation, supplemented with seven (7) to ten (10) years' recent, related experience in progressively more complex leadership roles in a large multi-site organization
  • Experience leading the planning, design and construction of facilities and/or other major organizational projects
  • Strong and clear communication for effective leadership and conveyance of project management skills
  • A customer service attitude and business acumen in building partnerships with our Fraser Health teams
  • Team management orientated mindset and approach

An equivalent combination of education, training and experience may be considered

This regular full-time position is located at Central City in Surrey, BC.

 

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

 

If this sounds like the ideal role for you, here are more reasons why you should apply:

  • A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of experts in a dynamic and rewarding health care environment.
  • We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Are you ready to take the next step in your career? Apply today so we can continue the conversation and make a difference in the communities we serve. We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.

 

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:


The Manager, Planning & Projects is responsible for leading the planning, design and implementation of facilities strategies and projects for assigned region(s) and/or functional areas across Fraser Health (FH) including management of site master planning, business case and feasibility study development, project planning and solution development, project delivery, budget control, contract negotiation, dispute resolution and oversight of project implementation from initial design through to construction and commissioning; liaises with consultants, vendors, other health agencies and community groups to represent FH interests, as appropriate; supervises assigned members of the department to ensure accountability and performance of various planning and project initiatives.

Responsibilities


  1. Manages an assigned portfolio of facilities planning and project initiatives; coordinates and resolves conflicts and overlaps between projects and other initiatives within the portfolio; oversees the work of all Facilities Management staff working on projects within the portfolio; serves as the primary senior-level client contact for all planning and projects activities within the portfolio; ensures consistency with the strategic plans of FH.

  2. Oversees the work of designated staff; recruits and orients new staff, develops and implements appropriate professional development and retention plans; responsible for human resource matters within portfolio.

  3. Develops annual operating budgets for the department; monitors expenditures and performs variance analysis and reporting; takes corrective action as required to address budget and/or expenditure anomalies.

  4. Serves as a member of the Planning & Projects leadership team; participates in the development and approval of annual goals and objectives; establishes processes, best practices, standards, tools and templates to be used in the delivery of projects, and in the development and sustainment of a project management system.

  5. Establishes detailed project charters, plans and objectives to outline project goals and deliverables; establishes project team structures by identifying needs and skills required; facilitates consensus with stakeholders; ensures readiness for project implementation including acquiring all necessary approvals to proceed.

  6. Manages the strategic and conceptual planning, design and implementation of a portfolio of facilities projects by working with internal and external stakeholders, consultants and leaders in FH regarding project plans, budgets, scope, progress, status and deliverables; provides assistance to assigned staff to ensure that project goals and deliverables are met; implements corrective actions, as required to meet Facilities Management and FH expectations.

  7. Develops effective processes to assess project risks, identifies risk mitigation strategies and monitors risk throughout the life cycle of projects; oversees risk management initiatives to ensure proper risk control of assigned projects; ensures that contracts are developed and maintained according to Facilities Management and provincial standards for all procurements; ensures that projects are planned, designed and built to meet clinical outcomes and align with the latest standards regarding energy conservation, carbon footprint reduction and LEED certification.

  8. Ensures that appropriate engagement, review and sign-off of project plans and deliverables is achieved; establishes ongoing support for initiatives from project sponsors and user groups; keeps stakeholders aware of project status and ensures effective communication channels are in place.

  9. Negotiates and facilitates consensus with external stakeholders including foundations, the Ministry of Health, and municipalities on issues related to facilities project planning, design, construction and delivery within limits as established by the Planning & Projects Directors.

  10. Maintains a current status report of all projects within the portfolio and reports regularly to the Director, including details of the project budgets, cash flows, schedules, scope, customer satisfaction and risk status; escalates material variances and other anomalies to the Director in a timely manner; recommends solutions and mitigation measures as required.

  11. Supports FH leaders by providing expert Facilities advice regarding potential plans, projects and solutions, preliminary cost, schedule and scope definition, and space allocations; serves as a member of (and/or chairs) assigned regional facilities, project coordination and/or space management committees.

  12. Provides work direction and leadership to others by conveying policies, determining priorities and ensuring issues are resolved and/or escalated to the appropriate level to ensure project deliverables and timelines are met.

Qualifications

Education and Experience

Bachelor's degree in Business Administration, Architecture, Engineering, Urban Planning, Interior Design or a related discipline. Professional designation, supplemented with seven (7) to ten (10) years' recent, related experience in progressively more complex leadership roles in a large multi-site organization managing the planning, design and construction of facilities projects, or an equivalent combination of education, training and experience.

Skills and Abilities

Demonstrates the LEADS capabilities of Leads Self, Engages Others, Achieves Results, Develops Coalitions and supports Systems Transformation.


Professional/Technical Capabilities:



  • Demonstrated knowledge of facilities project delivery processes including planning, design, construction and procurement within current standards, codes, bylaws and regulations.

  • Demonstrated ability to effectively manage major facilities projects from concept to completion.

  • Demonstrated initiative, judgment and decision-making capabilities.

  • Comprehensive knowledge of project management principles and methodologies and ability to coach team members on these skills.

  • Demonstrated knowledge of capital project budget control and related financial management.

  • Demonstrated ability to negotiate and facilitate consensus with various levels of government and community groups.

  • Demonstrated ability to utilize creativity and innovation in problem solving and strategic planning.

  • Demonstrated ability to direct large groups of external consultants, architects and contractors.

  • Demonstrated ability to develop and conduct presentations to individual and/or groups.

  • Ability to work under pressure with deadlines and changing priorities in dynamic, political environment.

  • Broad knowledge of patient care delivery systems in primary, acute and community settings.

  • Ability to operate related equipment including related software applications.

  • Physical ability to perform the duties of the position.

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