Leasing Coordinator

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

 

We are a team composed of dedicated professionals who thrive in a collaborative culture. We support learning, customer service, stewardship, communication and performance.

Does Real Estate and Leasing intrigue you? If so, bring your passion to a role where you will play an important factor in catalyzing the real estate and leasing portfolio.

 

Position Highlights

We are searching for a meticulous individual who is looking to build on their real estate and leasing knowledge to manage Fraser Health’s revenue portfolio as well as craft, amend and execute lease documentations as our Leasing Coordinator.

Do you meet deadlines and continually strive to be your best? You are enthusiastic and confident in your communication skills as the frontline representative on negotiations. You will cultivate positive and respectful relationship with partners as you collaborate on the real estate and leasing portfolio.

 

Build on your education and career experience as you:

• Conduct the first level of negotiations and lease documentation for Fraser Health. This includes agreements for leasing projects, license agreements, sub-lease agreements and revenue agreements. Provide recommendations to the Senior Manager and/or Director, Real Estate for approval of agreements.
• Support Real Estate & Leasing Managers, by coordinating and communicating with internal and external lawyers and liaising with real estate brokers, landlords, land surveyors, fee appraisers, project planners, consultants and various user groups.
• Consult with internal partners, including management and other business lines within the Real Estate services to provide leasing and real estate advice.
• Responsible for managing and maintaining the revenue portfolio at leased and owned sites, including telecommunication sites.
• Act as a resource for the Fraser Health regarding revenue opportunities by executing and documenting revenue agreements. Develop reports for revenue portfolio forecasts.

We are looking for you to have these professional/technical capabilities:

• Knowledge of real estate laws and taxes, drafting legal contracts, lease and contract terms
• Ability to build, modify and interpret lease contracts
• Knowledge of market survey techniques as it relates to buying, selling or leasing properties
• Strong proven negotiation skills including the ability to facilitate consensus with various partners
• Familiarity with construction drawings and construction specifications

Are you passionate about joining our team? We will be looking for you to have:

• Diploma in Business Administration, Urban Land Economics and/or related discipline
• 3 to 5 years’ recent related experience with public and/or private sector commercial real estate projects within a large complex organization
• An equivalent combination of education, training and experience may be considered

This Regular Full Time opportunity will be based out of Central City, Surrey BC.

 

Effective October 26^th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

If this sounds like the perfect role for you, here are more reasons why you should apply:

• A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of experts in a dynamic and rewarding health care environment.
• We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Are you passionate about building an engaging environment that supports and challenges others to achieve their goals?

Apply today and take the next step in your career so we can continue the conversation and make a difference in the communities we serve. We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.

 

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Responsible for supporting all Real Estate & Leasing Managers on the management of real estate leasing services at Fraser Health, including the creation, modification and execution of legal and internal approval documentation for leased and owned spaces. Conducts the first level negotiation of small lease renewals and revenue lease portfolio. Coordinates and communicates with internal and external legal entities. Extracts, compiles, collates and exchanges real estate and leasing information and works independently with internal and external stakeholders in a manner that promotes positive and respectful relationships.

1. Conducts the first level negotiation and documents small dollar value lease renewals including agreements for leasing projects, license agreements, sub-lease agreements and revenue agreements. Provides recommendation to Senior Manager and/or Director, Real Estate for approval of agreements.


2. Supports Real Estate & Leasing Managers on all aspects of real estate services, including lease contract and internal approval documentation preparation, by coordinating and communicating with internal and external lawyers and liaising with real estate brokers, landlords, land surveyors, fee appraisers, project planners, consultants and various user groups.


3. Consults with internal stakeholders, including management and other business lines within the Real Estate services to provide leasing and real estate advice.


4. Responsible for managing and maintaining Facilities Management's revenue portfolio at leased and owned sites, including telecommunication sites. Acts as a resource regarding revenue opportunities by executing and documenting revenue agreements. Develops reports for revenue portfolio forecasts.


5. Captures financial data to calculate budgets, lease payment and expense projections, utilities usage and forecast lease cost escalations.


6. Carries out real estate and leasing activities according to established Facilities Management methodologies and systems to ensure successful and coordinated completion of real estate services as part of FM Project Delivery Guidelines principles and processes.


7. Drafts correspondence, briefing notes, leases, licenses, confidential documents; prepares reports, including graphs, charts and spreadsheets for the Senior Manager, Director, Executive Director, Board or Facilities Committee presentations.


8. Supports the Senior Manager, Real Estate & Leasing, in the development and maintenance of departmental reports, templates, electronic files on SharePoint, policies and guidelines, and other initiatives that support FM business goals.


9. Coordination and assists with the transfer of information with other FM Real Estate, Leasing & Property Management business lines.


10. Represents the Real Estate & Leasing department at a variety of internal and external meetings as required.

Education and Experience

Diploma in Business Administration, Urban Land Economics and/or related discipline, supplemented with three (3) to five (5) years' recent related experience with public and/or private sector commercial real estate projects within a large complex organization, or an equivalent combination of education, training and experience.

Skills and Abilities

Demonstrates the LEADS capabilities of Leads Self, Engages Others, Achieves Results, Develops Coalitions and supports Systems Transformation.

Professional/Technical Capabilities:

• Knowledge of real estate laws and taxes, legal contracts, lease and contract terms


• Ability to create, modify and interpret lease contracts


• Knowledge of market survey techniques as it relates to buying, selling or leasing properties


• Demonstrated negotiation skills including the ability to facilitate consensus with various stakeholders


• Familiarity with construction drawings and construction specifications.


• Ability to manage and process significant amounts of information.


• Ability to operate related equipment including related software applications, including MS Office


• Physical ability to perform the duties of the position.